What BEATS Delivers
BEATS (Business Expense and Advance Tracking System) is a secure, web-based enterprise application that modernizes and automates three critical financial workflows — purchase requests, payment release requests tied to approved milestones, and employee expenses and personal claims. It replaces fragmented email-driven processes with a centralized system that ensures visibility, transparency, auditability, and compliance.
Guided Purchase Requests
Structured request creation across project, vendor, category, and T&C. Automated documentation for quotations, GST, PAN, and KYC files, with multi-level approval workflows.
Vendor & Compliance Controls
Vendor verification workflow, milestone creation with amount allocation, and full audit trail with activity logs for every action.
Milestone-Based Payments
Payment initiation tied to approved purchase milestones. Lifecycle states from Not Initiated → Under Process → Processed, with finance hierarchy reviews, queries, and approval comments.
Auto-Fetched Vendor Details
Banking and compliance details (GST, PAN, IFSC) pulled automatically into payment workflows, eliminating duplicate data entry and reducing errors.
Employee Expense Claims
Employee-driven submissions with categories, receipts, and invoice data. Sub-expense support, bulk upload via Excel, and multi-level approver workflow with reviews, queries, and revisions.
Trend Analytics & Logs
Historical claims and spend-pattern analytics, full activity logs, and notes for financial transparency — supporting both governance and audit-readiness.
Inside the BEATS Platform
Centralized dashboards for purchase, payment, and expense workflows — with structured forms, approval hierarchies, and complete activity logs across every transaction.
Why Finance Teams Choose BEATS
Built-in approval matrices ensure compliant, transparent spending across projects and departments.
Milestone-based payment releases prevent delays and eliminate email-driven approval bottlenecks.
Mandatory entry fields, automated calculations, and document attachment reduce manual mistakes.
Every action is logged with user, timestamp, comments, and documents — ready for audit at any time.
Real-World Workflows
Procurement Teams
Create, approve, and track all purchase activities with complete documentation and vendor compliance.
Finance & Accounts
Oversee milestone-based payment releases, vendor verification, and audit trails effortlessly.
Employees & Managers
Submit, review, and track expense claims from any device with clear visibility on approval status.
SCM & Vendor Management
Maintain verified vendor lists, attach PO documents, and manage end-to-end payment cycles in one place.
Bring Procurement, Payments and Claims Onto One Platform
See how BEATS centralises your purchase, payment, and expense workflows — with built-in approvals, vendor compliance, and full audit trails.
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